Office Administrator - Port Saint Lucie, FL
Company: Disability Solutions
Location: Port Saint Lucie
Posted on: April 18, 2024
Job Description:
ABC Home Medical Supply, Inc is one of the nation's leading
urological supply providers and serves as a one-stop shop with a
comprehensive line of medical supplies and service that includes:
Urological, Incontinence, Wound Care, and Ostomy. ABC Medical is
part of the JDS, Inc family of businesses. Our service companies
possess the knowledge and expertise to deliver first-class products
and personalized home healthcare services.Location: Port Saint
Lucie Department: Operations Work Location: Port Saint Lucie, FL
Summary: The Office Administrator is responsible for a variety of
tasks related to ensuring the smooth operation of business / office
activities across ABC Medical, with a focus on the Business
Headquarters office in Port St. Lucie, Florida. This includes, but
is not limited to, providing all necessary administrative support
to the ABC Senior Management Team (SMT), ABC Leadership Team (LT),
and ABC employees. This position is onsite Monday - Friday; hours
are 8:30-5:00. Responsibilities:
- Calendar Management of ABC Senior Management Team, including
managing of meetings, agendas, travel arrangements, off-site
activities and overall event management logistics as needed for
successful and flawless meetings and events.
- Coordinate office activities and operations, including
effectively de-conflicting participant schedules, meeting room
management, and ensuring most efficient use of time and resources
to assist leadership with accomplishing business objectives.
- Be the most professional "first face" of the organization, from
greeting visitors to the office, to answering phone calls and
emails in support of the senior management team and ABC Medical as
a whole.
- Maintaining adequate office supplies to ensure the Port St.
Lucie office is appropriately stocked.
- Develop and maintain relationships with vendors for onsite
needs for office and for needs across the business. This includes
effective budget management.
- Receives and distributes mail, packages, and any other
deliveries for the office for ABC Medical and any other entities,
including scanning copies and distributing to the appropriate
parties.
- Performs any and all necessary administrative assistant tasks
in support of the business.
- Partners with all business functions as needed such as,
assisting Marketing with mailings of materials for events for Sales
Team, setting up cross-functional meetings with ABC Medical and
other parts of the parent organization, coordinating gifts and
recognitions of employee milestones and events, etc..
- Leadership of company activities and projects or initiatives,
such as ownership of company huddle and special projects as
assigned.
- Ad Hoc assignments as necessary and assigned to ensure smooth
business operations. Minimum Qualifications:
- High School Diploma or equivalent
- 3-5 years of office administrator / executive administrator
experience in a fast paced, dynamic environment.
- Demonstrated ability to multitask, problem solve and prioritize
tasks.
- Outstanding verbal and written communications skills.
- Proficiency with Microsoft Office suite, including Excel, Power
Point, Word.
- Ability to quickly learn and become proficient in systems such
as travel, expense reporting, time keeping.
- Demonstrated ability to display the utmost level of
professionalism and teamwork at all times and in all
circumstances.
- Ability to work with confidential or sensitive information with
the highest level of integrity and tact.
- Strong judgement skills and ability to pro-actively anticipate
needs or potential concerns and take appropriate initiative. Here's
what we have to offer:
- Variety of Medical, Dental and Vision Insurance Plans
- 401k Plan with Company Match
- PTO and Paid Holidays
- EAP
- Employee Discounts Job Req ID: 32805
Keywords: Disability Solutions, South Beach , Office Administrator - Port Saint Lucie, FL, Administration, Clerical , Port Saint Lucie, Florida
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